Printers and copy machines are crucial commodities that are expected to come with any business, school, university, or institution. Unfortunately, these gadgets don't last very long. Overuse and lack of maintenance can negatively affect the serviceable lifespan of each machine, costing more as replacements become necessary. Whether you are newly jumpstarting a firm or looking to replace old printers and scanners for work, it is essential to know how to choose the best copiers for your business, institution or home.
Before choosing a product, establish a budget by resolving your needs; decide if you'll be using it for faxing, scanning, and printing, or just copying. Will the printer need color? Since certain brands vary in price, factoring out these uses will save you money and time on your next purchase.
Types of Copy Machines
There are three kinds of styles to contemplate when scoping out new buys: analog, digital, and color. Analogs are a great fit for customers who have a low allowance and want to stay true to the original technology. These are generally the least expensive, and perform basic copying needs. They start at $200, but can go up to thousands.
Digital copiers are a big leap forward from the analog, and they can potentially offer the added function of faxing your documents. If your business could benefit from being able to fax, then you'll definitely want to consider a digital copier. Other advantages include less noise, lesser moving parts and improved quality and enlargement/reduction abilities. Black and white digitals cost about $700, but can also go up to as much as $100,000 or more, depending on models and brands.
Color copiers are on the higher end of the spectrum because they tend to involve a higher level of engineering complexity. As all-in-one machines, they cover every feature from printing to scanning, faxing, color, and even laser printing technology. Cheaper versions with color ink-jet printing and scanning capabilities tend to start at $800, but original, true colors go for about a few thousand dollars and can cost up to $100,000 or more.
Other Features and Functions
After settling for a device, there are other factors to deliberate regarding your product, such as copy volume, which tells you the amount of pages it can make per month. The copies per minute (CPM) will tell you the number of pages it can print per minute. Feeders allow for multi-page documents to print without having to lift or move the cover for each sheet. Paper supply and sources indicate how much paper it can hold. A standard printer holds 50 to 100 sheets, but the largest trays hold up to 3,000 pieces of paper. Duplexer copy machines allow you to print on both sides of a single sheet, and sorters and staplers organize multiple sets of multi-page documents.
Remember to always for look deals and discounts as well, especially since these products are costly. Leasing and paying with credit are possibilities. That's why it's important to research all this additional information before signing any contracts and making your big purchase.